Child safe standard 1: Strategies to embed an organisationalculture of child safetyINTRODUCTIONSt Theresa’s School (STA) has an important responsibility for keeping children safe and for developing strategies toembed a culture of child safety at the school as a moral imperative and in response to the relevant requirements ofMinisterial Order No. 870.Child safety standard one (clause seven of Ministerial Order No. 870) has five specific requirements. They are thatthe school governing authority must:• develop strategies to embed a culture of child safety at the school• allocate roles and responsibilities for achieving the strategies• inform the school community about the strategies, and allocated roles and responsibilities• put the strategies into practice, and inform the school community about these practices; and• periodically review the effectiveness of the strategies put into practice and, if considered appropriate, revisethose strategies.STA promotes values, expectations and standards that influences the behaviour of its members in relation to childsafety. Its code of conduct for its members defines what constitutes acceptable and unacceptable behaviour and itsgoverning authority and delegates are commitment to zero tolerance of child abuse. The Parish Priest of StTheresa’s Parish is the Cannonical Administrator of St Theresa’s School and as such is the School’s GoverningAuthority. On a day to day basis authority for most of the practical running of the school is delegated to the principalwho is assisted by leaders among the staff. This commitment is shared, openly and transparently, by all membersof the school community, including staff (including school employees, contractors and volunteers), parents andfamilies, visitors and children. This commitment is evidenced in the school’s policies and its statement ofCommitment to Child Safety.RESPONSIBILTIESAll members of St Theresa’s School community have a responsibility to ensure the safety of the children whobelong to our school.At St Theresa’s School the Governing Authority delegates the practical responsibility for implementing the school’sChild Safety strategies to the principal and the staff, especially the school’s Leadership Team. Specificresponsibility for implementing child safety strategies falls under the Leadership Sphere of Student Well-being andChild Safety. Currently this sphere is being led by Mrs Marie Gamwell who is also the school’s Deputy Principal.Although not conclusive some of the responsibilities of the Student Well-being and Child Safety Leader include:• leading the school’s child safety culture (eg coordinating the responsibilities listed below)• developing and enhancing the school’s child safety strategies• proactively monitoring the effectiveness of child safety strategies• coordinating reviews of the child safety strategies• communicating the school’s child safety strategies to the school community• training staff (including contractors and volunteers) in the school’s child safety strategies• leading or delivering programs for children about the school’s child safety strategies• developing policies, procedures and supporting documentation including communications and resources.INDUCTION & TRAININGThe Student Well-being and Child Safety Leader is provided with training to assist her to fulfil the role. Examplesinclude briefings and training provided by Catholic Education Melbourne (CEM), The Victorian Registration andQualification Authority (VRQA) and the Victorian Institute of Teaching (VIT).All staff are provided with training and professional development to assist them with understanding and carrying outtheir responsibilities e.g. On-Line Mandatory Reporting Module.Training and Professional Development for staff is an on-going process and occurs throughout each year and theschool leadership is mindful of its responsibilities to be abreast of current and new initiatives to promote ChildSafety and to disseminate these to its staff. Screening and review of the suitability of existing staff will also occurthrough performance appraisal procedures.Strict procedural routines are followed regarding employment of new staff with proper background checks and duedilligence followed. A separate checklist for such due diligence is available for the school community to view whichincludes such things as:• Pre-employment reference checks that include checking for child safety.• Checking of identification for staff as part of recruitment.• Criminal history checks and confirming currency of Working with Children Check/Victorian Institute of Teachingregistration.• Obtaining verified academic transcripts for staff as part of recruitment.• Querying gaps in employment historyAll staff visitors and contractors at St Theresa’s School are provided with a code of conduct which identifiesacceptable and unacceptable behaviours which they are expected to sign and abide by. A copy of the signed codeof conduct is kept on file at the school.COMMUNICATION/CONSULTATIONSt Theresa’s School Leadership has a firm commitment to inform its of any changes or updates to thestrategies and practices?The Leadership communicates to the school community, including the school governing authority, abouthow it has put the child safety strategies into practice and the changes that are being made by:• publishing information on the school website• making parents aware of the school’s child safety strategies via the school newsletter• predominantly displaying information about the school’s child safety strategies in school environments (forexample, school buildings, website, online forums, camp locations)• making information about the school’s child safety strategies available at other locations including schoolcamps, sporting events, excursions, competitions, and other events• school information sessions• making staff aware of the school’s child safety strategies in staff meetings• ensuring the school’s child safety strategies form part of school governing authority member, staff(including contractor and volunteer) induction processes including information about the school’s childsafety strategies in school governing authority member, staff (including contractor and volunteer) trainingand awareness sessions• reporting to the School Advisory Board.St Theresa’s School will provide a report on child safety in its annual report to the community.INCLUSIONSt Theresa’s School holds the care, safety and wellbeing of children as a central and fundamental responsibility ofCatholic education. This commitment is drawn from and inherent to the teaching and mission of Jesus Christ, withlove, justice and the sanctity of each human person at the heart of the Gospel.St Theresa’s School has a universal expectation for the protection of children. It is resolutely committed to ensuringthat all those engaged in Catholic education in our school promote the inherent dignity of children and young peopleand their fundamental right to be respected and nurtured in a safe school environment. This is particularly so for themost vulnerable children, including Aboriginal and Torres Strait Islander children, children from culturally and/orlinguistically diverse backgrounds, and children with a disabilityRISK MANAGEMENT• The school’s child safety strategies for all physical school environments include:o regularly reviewing the physical environment to ensure all risks are identified and managedo assessing new or changed physical environments for child safety riskso supervising or monitoring activities.• The school has child safety strategies for its online environments (eg intranets, online learning systems, socialmedia) including:o clear boundaries of roles between staff and childreno proactive strategies to detect inappropriate behaviour such as online searches (Google, Facebook etc)o being an eSmart School• Visitors are appropriately screened, supervised and made aware of the school’s child safety strategies.MONITORING & REVIEWAt St Theresa’s School Child safety is a standing item for discussion at meetings of the Leadership Team, StaffMeetings and meetings with the school governing authority.Should an incident occur the Principal and Student Well-being and Child Safety Leader will investigate and take theappropriate action which will include having the school leadership team will review the School’s Child SafetyStrategies the reviews are documented and recorded, including any opportunities for improvement?Where opportunities for improvement are identified, an action plan is developed with a prompt timeframe forimplementationOutcomes of reviews are communicated to the school governing authority in a prompt and timely mannerWhere opportunities for improvement are identified, the progress of implementation of action plans will becommunicated to the Parish Priest allowing for oversight as the school governing authority.The outcomes of reviews including action plans to address areas for improvement are communicated to theschool community by the most appropriate means which may include:• publishing information on the school website• making parents aware via the school newsletter• reporting to the School Advisory Board• providing information in school information sessions• making staff aware in staff meetings• including child safety information in staff training?PROACTIVE PROGRAMS• Ensuring awareness of the child safety strategies and the allocated roles and responsibilities.• Child safety is a standing item for discussion at staff and leadership meetings.• Staff are trained to detect inappropriate behaviour.• Staff are encouraged to report inappropriate behaviour.• Positive behaviours are recognised and encouraged.• Foster a culture of openness with approachable and supportive managers.• Children are made aware of how to detect and report inappropriate behaviour.• Children are encouraged to report inappropriate behaviour.• The school has nominated contact persons that children can approach in relation to child safety.• The school has child safety reporting procedures.• The school provides counselling and other resources to support children.• The school includes safety programs within the curriculum.• The school is an accredited eSmart SchoolREPORTING PROCEDURES FOR STAFF AND CHILDRENA separate policy for reporting for staff exists and is available for viewing by the school community. This policy andprocedures comply with requirements for mandatory reporting and the three new crimes offences introduced underthe Crimes Act 2005 (Vic.).St Theresa’s School is committed to developing effective procedures for recording and securely storing allegationsof abuse and safety.St Theresa’s School will develop clearly articulated steps that can be taken to ensure children are safe if anallegation of child abuse is reported and clearly defined disciplinary measures are actioned when necessary.Any child reporting an abuse or a safety concern is provided with support and comfort in accordance with culturallysafe and appropriate practices, ensuring that the child and family are supported to understand the situationSt Theresa’s School will develop a process for regular review and continuous improvement of procedures andensure that the processes are child friendly to ensure children know who to talk to if they feel unsafe or have aconcern.Resources and AdviceVictorian Registration and Qualifications AuthorityChild safe standards website (all schools): www.vrqa.vic.gov.au/childsafeCatholic SchoolsCECV Industrial Relations (03) 9267 0228Catholic Education Melbourne, Student Wellbeing Information Line (03) 9267 0228Website: www.cecv.catholic.edu.auThe Victorian Institute of TeachingFor Victorian Teaching Profession Codes of Conduct and Ethics and information about employer responsibilities toreport action taken against registered teachers in response to allegations and concerns about registered teachers.Website: www.vit.edu.auAcknowledgementsThis statement draws on advice from the VRQA who acknowledge the following organisations and individualswhose resources were consulted to prepare their advice.• Australian Children’s Commissioners and Guardians, Ombudsman of New South Wales, Principles for ChildSafety in Organisations• Australian Government, Australian Institute of Family Studies, Child Family Community Australia, CFCAResource Sheet 2013, Risk and Protective Factors for Child Abuse and Neglect• Centres for Disease Control and Prevention, Child Abuse and Neglect: Risk and Protective Factors• Child Matters, Risk Factors of Child Abuse• Child Wise, 12 Steps to Building Child Safe Organisations• Government of South Australia, Department of Education and Child Development, Families SA 2012,Child SafeEnvironment: Principles of Good Practice• Government of Western Australia, Department for Child Protection 2011 The Signs of Safety: Child ProtectionPractice Framework• NSW Government, Risk Management• Queensland Government, Department of Communities, Child Safety and Disability Services, Practice Guide:Assessing Harm and Risk of Harm• Moores and ourcommunity.com.au, Institute of Community Directors Australia 2016, Child Protection Toolkit:What Every Not-for-Profit Organisation Must Do Now• Queensland Government, Department of Education and Training 2015, Student Protection Policy• Ronken, C., Bravehearts, Shared Responsibilities: How Can We Better Support Victims of Child Sexual Harm• State Government of Victoria, Department of Health and Human Services 2015 An Overview of the VictorianChild Safe Standards• State Government of Victoria, Department of Health and Human Services, Betrayal of Trust Child SafeOrganisations 2015Criminal Law Reform and Child Safe Standards• State Government of Victoria, Commissioner for Children and Young People, Version 2, 2015 A Guide forCreating a Child Safe Organisation• State Government of Victoria, Commissioner for Children and Young People, 2015 What to Look for in aChild Safe Organisation• State Government of Victoria, Department of Health and Human Services, 2015 Good Leadership andGovernance in Child Safe Organisations: Child Safe Standards Toolkit Resource One• Smallbone, Prof. S., School of Criminology and Criminal Justice, Director, Griffith Youth Forensic Service,Griffith University, 2015,Child Safe Schools: Can Sexual Abuse Be ‘Designed Out’?DefinitionsA full list of definitions for Ministerial Order No. 870 is available at www.vrqa.vic.gov.au/childsafe.Child abuse includes—• any act committed against a child involving—o a sexual offence oro an offence under section 49B(2) of the Crimes Act 1958 (grooming)• the infliction, on a child, of—o physical violence oro serious emotional or psychological harm• serious neglect of a child.Child-connected work means work authorised by the school governing authority and performed by an adult in aschool environment while children are present or reasonably expected to be present.Child safety encompasses matters related to protecting all children from child abuse, managing the risk of childabuse, providing support to a child at risk of child abuse, and responding to incidents or allegations of child abuse.School environment means any physical or virtual place made available or authorised by the school governingauthority for use by a child during or outside school hours, including:• a campus of the school• online school environments (including email and intranet systems)• other locations provided by the school for a child’s use (including, without limitation, locations used for schoolcamps, sporting events, excursions, competitions, and other events).School staff means:• in a government school, an individual working in a school environment who is:o employed under Part 2.4 of the Education and Training Reform Act 2006 (ETR Act) in the governmentteaching service oro employed under a contract of service by the council of the school under Part 2.3 of the ETR Act oro a volunteer or a contracted service provider (whether or not a body corporate or any other person is anintermediary).• in a non-government school, an individual working in a school environment who is:o directly engaged or employed by a school governing authorityo a volunteer or a contracted service provider (whether or not a body corporate or any other person is anintermediary)o a minister of religion1.• school governing authority means:o the proprietor of a school, including a person authorised to act for or on behalf of the proprietor; oro the governing body for a school (however described), as authorised by the proprietor of a school or theETR Act; oro the principal, as authorised by the proprietor of a school, the school governing body, or the ETR Act.Explanatory note: There is a wide variety of school governance arrangements. Depending on the way a school is constituted andoperated, the governing body for a school may be the school board, the school council, or some other person or entity. Theschool governing authorities may share or assign responsibility for discharging the requirements imposed by this Order, inaccordance with the school's internal governance arrangements.1 minister of religion has the same meaning as in the Working with Children Act 2005.